Personal Assistant Sought for Family in Mayfair - London

PA
Ref: 974 Date Posted: Tuesday 08 Jun 2021
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A professional family based in Mayfair, London, W1J, are looking for a new long term Personal Assistant. 
 
Package Offered
  • £50,000 -  £60,000 gross per year depending on experience
  • Working Monday to Friday, 8am – 5pm (45 hours a week) 
  • Flexi-time in the evening and weekends to answer emails.
Family Background
A professional and intelligent family of six.  They have a fully staffed household.  They have a small dog and cat so you should be pet friendly.  They travel regularly in the school holidays.  Their current PA is moving on after many years and are thus looking for a new long-term PA for their family home. 
 
Duties
You should be an experienced and dedicated PA with experience in house management. You should be able to help manage the household daily admin and both liaise and manage other staff.
  • You will be responsible for running all private aspects of the family’s private affairs. You should be hands on, and willing to help out the mother will the morning school runs.
  • Oversee the management of household staff, including staff rotas
  • Filtering through the family’s mail
  • Travel coordination for the family
  • Diary management for the family
  • Arranging the Principles private personal appointments. 
  • Processing of invoices and expenses 
  • Management of extensive contacts database including key events/dates for friends and family
  • Project research, including databases across a wide range of activities
You should be highly organized in the personal assistance side of the work, take initiative and display a high degree of ownership over your work. It is expected that you will be a step ahead of the principal in day to day life and know how to prioritize tasks. You should have brilliant team energy and effortlessly blend into the existing staff, while always maintaining a professional demeanor and distance. The house is friendly yet professional, needing jobs to be performed to the highest degree.  
 
Location
This is a live-out role in Mayfair, London, W1J. You should be within an easily commutable distance to apply. 
 
Days/Hours
  • Working Monday to Friday, 8am – 5pm (45 hours a week) 
  • No weekends required unless it’s there is a family party or travel needing management. 
  • Flexi-time in the evening and weekends to answer emails but within reason.
Languages
You should speak excellent English for this role and have impeccable correspondence skills.  The family also speaks French so if you were to speak French this would also be a bonus but not required.
 
Special Skills
You should have previous experience supporting a private family. You should be highly organised with strong interpersonal and engagement skills. You should be professional and flexible, and able to thrive in a fast-paced environment. Driving license a huge plus. 
 
Start Date
The family are interviewing now for the right person to start ASAP. We are recruiting safely within the COVID-19 regulations