Admin Assistant Sought for Polo & Tweed

Polo & Tweed are now looking for a new long-term administrative assistant.  You would work remotely Mon, Tus, Thurs, Fri and then join us in person for Wednesday team days (near Reading), West Berkshire.  You should be able to easily commute to work on the team days and also attend in-person training in your first three months with the company.  You should ideally drive and have your own car in order to apply for this role.

Package Offered 

  • £22,000 - £26,000 gross per year
  • Strong salary progression
  • Yearly bonus

Company Background
We provide a specialist service in domestic staff recruitment and domestic staff training. We work with a global network of clients in private homes, hotels, restaurants, chalets, and yachts.  We approach our services from a unique and fresh perspective. It’s not the bottom line that drives us, but the desire to satisfy and provide the very best service we can to our clients.

We are looking for someone who has an interest in recruitment to help the team with recruitment administration. We see this position being ideal for someone who has an interest in becoming a recruitment consultant or a digital marketer in the future and we are happy to support you in your progression on either path. 

If you are a quick learner (this would be assessed during the interview), then we are happy to hear from you!  You MUST be excellent at computers/IT.  The majority of our work is done on the computer and telephone, so you should be excellent at computer skills, be a quick learner and have perfect written and spoken English in order to process CVs quickly. This is a heavy administration role.  You should enjoy admin of all aspects. You should also have an excellent phone manners and personal presentation. You will be given training and shadow the colleagues working. 

Recruitment Admin duties:

  • Teamwork with the other consultants and staff who work with Polo & Tweed
  • Assisting the recruitment consultants with the full recruitment process, from start to finish 
  • Database management
  • Research when needed by the director
  • Adding new CVs/ candidates to the database and processing applications 
  • Checking and chasing references for candidates 
  • Interviewing candidates and making sure we have their correct documents
  • Editing and Formatting CVs
  • Calling/emailing/ texting candidates to get their correct details needed for Cvs
  • Assisting with course setup and take down (once a month)
  • Problem-solving
  • Replying to emails
  • Write and dispatch email marketing campaigns with lead from the company current marketing campaigns - developing new ideas and concepts
  • Research new online media opportunities that may benefit the business including mobile, social media, development of blogs and forums
  • Communicate with users and follows on social media, affiliate networks and affiliate partners
  • Contribute to social media engagement and brand awareness campaigns
  • Contribute to company blogs 
  • Social media marketing - help develop and find new ways to explore the companies distinct online presence by attracting high numbers of internet followers through social media channels such as Facebook, Twitter, YouTube and Instagram.

Once you have completed your training, you will be working remotely on Monday, Tuesday, Thursday and Friday. Wednesday is team day, which takes place in West Berkshire, a 25 minute drive from Reading and 20 minute drive from Newbury or Basingstoke. 


  • Monday to Friday, 9am - 5:30pm.  
  • Plus 1 hour of additional flexi time each day (including the weekends) to respond to comments and engage with users on our social media accounts (first thing, mid-day, and late evenings).   
  • During the first one to three months you will be expected to do daily training days with us during your working hours in person, so you need to be able to commute to a team member's house in West Berkshire for your training. 
  • Once your training has been completed you’ll be expected to attend weekly team days in West Berkshire on Wednesdays.

You should speak a very high standard of English and be able to communicate in both written and spoken language with the highest degree of professionalism.  You will be assessed on your written and spoken communication skills as part of the assessment process.

Special Skills 
You must have an excellent phone personality.  You should speak clear English.  You must enjoy and be focused on the admin/computer based work - as despite our very glamorous industry this is a computer/telephone-based role!  If you speak any other languages this is always a bonus, but not required.

Interview/Start date
We are interviewing now for an immediate start.

Posted on: 22 May 2023
£22,000 - £26,000 gross per year